Stop paying for two separate tools. Tobix combines a full recruitment CRM — candidate history, client relationships, interaction logs — with an AI-powered ATS in a single platform built for recruitment agencies.
A recruitment CRM (Candidate Relationship Management system) is software that manages long-term relationships with candidates and clients in a recruitment business — the ongoing relationship layer that exists independently of any specific active mandate.
Where an Applicant Tracking System focuses on active hiring pipelines (tracking applications for open roles), a recruitment CRM stores the broader relationship context: every previous conversation with a candidate, every client you've served, every placement you've made, and every interaction across years of relationship history.
For recruitment agencies, the CRM is often more valuable than the ATS over time — because the candidate and client relationships built over years are the core competitive asset of any successful search firm. Tobix gives you both in one platform.
Applicant Tracking System
Manages Active Pipelines
Track candidates through specific roles
AI CV screening for open mandates
Pipeline stages from application to offer
Client shortlist sharing
Role-level reporting
Recruitment CRM
Manages Ongoing Relationships
Full candidate contact history
Client relationship and account history
Placement history across all roles
Interaction logs and follow-up reminders
Long-term candidate nurturing
Tobix includes both. You get a full ATS for active mandates and a CRM for relationship management — without paying for or managing two separate tools.
Recruitment CRM Features in Tobix
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Candidate Database
Complete candidate profiles with CV history, previous role submissions, interaction notes, and placement records across all your mandates.
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Client Management
Full client account history — contacts, mandates, placement history, preferences, and relationship notes for every client you've worked with.
📋
Interaction History
Log every candidate and client interaction — calls, emails, meetings — with timestamps and notes attached to the relevant contact record.
🔔
Follow-up Reminders
Never let a warm candidate or prospect slip through. Set follow-up reminders attached to contacts and candidates in your database.
📊
Placement History
Full record of every placement made — connecting candidates to clients, roles, and outcomes — for business analysis and relationship context.
🔍
Database Search
Search your full candidate and client database semantically — find the right people for new mandates from your existing network, not just new applications.
Frequently Asked Questions
A recruitment CRM (Candidate Relationship Management system) is software that manages long-term relationships with candidates and clients in a recruitment business. It stores contact history, interaction notes, previous placements, and relationship context — allowing recruiters to nurture their networks over time. Unlike an ATS, which focuses on active hiring pipelines, a CRM manages the ongoing relationship layer.
An ATS manages active job applications and hiring pipelines — tracking candidates from application to offer for specific roles. A recruitment CRM manages the ongoing relationship with candidates and clients over time, independent of active roles. Tobix combines both in one platform — giving agencies a full ATS for active mandates and a CRM for relationship management, without needing separate tools or paying twice.
Yes. Tobix includes a full Recruitment CRM alongside its AI-powered ATS. Candidate profiles maintain full history across all roles, client records store relationship and account history, and interaction logging tracks every touchpoint across your recruitment network — all within the same platform you use for active mandate pipeline management.
No. Tobix is built as an integrated ATS + CRM platform, specifically so recruitment agencies don't need to pay for and manage two separate tools. The candidate and client relationship data in Tobix's CRM layer is natively connected to the pipeline management and AI screening features — giving you a single, unified system for all recruitment activity.
ATS and CRM. One platform.
Stop juggling two tools. Tobix gives your agency a full recruitment CRM and AI-powered ATS in one — built by recruiters who understood what that actually means in practice.