Executive search software built by executive recruiters
The only executive search ATS built by professionals who've actually done the job — placing C-suite executives, managing retained mandates, and navigating confidential searches at the highest level.
Executive search software is a specialised applicant tracking system designed for the retained and contingency executive search model — managing long-cycle mandates, confidential C-suite candidates, and high-touch client relationships that standard ATS platforms simply aren't built to handle.
Unlike general-purpose applicant tracking systems designed for high-volume hiring, executive search requires tools that understand the slower, more deliberate pace of placing senior leaders. Search processes at VP level and above typically run 8–16 weeks, involve confidential candidates who haven't applied anywhere, and demand client reporting that goes far beyond a shortlist spreadsheet.
Most ATS platforms were built for volume recruitment and corporate HR — not for the executive search model. Tobix was built with executive search front of mind, by people who've lived the process.
The Tobix Difference
Built on Decades of Executive Search Experience
Tobix wasn't built in a hackathon by engineers who've never recruited. It was built by professionals who spent years placing C-suite executives — feeling the daily friction of tools that didn't understand how executive search actually works.
Every feature in Tobix reflects a real problem we experienced: the 3am CV pile before a client presentation, the candidate who's not actively looking but is perfect for the brief, the enterprise client managing five agencies simultaneously with no visibility into who's submitted who. We built Tobix to solve all of it.
60s
AI screens a full candidate batch
C-suite
Built for senior-level search
10 min
Setup, no IT required
Free
7-day trial, no card
Features Built for the Executive Search Model
Standard ATS features get you part of the way. These are the capabilities that matter specifically for executive search:
🧠
AI Candidate Scoring
Score and rank candidates against a detailed executive brief — including leadership experience, sector background, and functional depth — not just keyword matches.
🔒
Confidential Role Handling
Manage mandates where the client company, role title, or both need to remain undisclosed during early search stages.
📊
Long-Cycle Pipeline
Track candidates through multi-stage executive search processes — from initial mapping through longlisting, shortlisting, interviews, and offer — over weeks or months.
🤝
Client Shortlist Portal
Share professional AI-ranked shortlists directly with clients — including candidate summaries, scores, and your assessments. No email chains, no version confusion.
🗂️
Executive Candidate CRM
Maintain a rich database of senior candidates — with interaction history, relationship notes, and previous search involvement — across all your mandates.
🔗
Social Job Post Links
When a role is public, generate shareable job post links for LinkedIn and WhatsApp — with proper social previews showing role title and client company.
Why Generic ATS Fails Executive Search Firms
Generic ATS tools are optimised for volume — not the high-touch, relationship-driven model of executive search
Keyword-based matching misses senior candidates whose CVs use different terminology for the same experience
No support for confidential roles where the client and position cannot be disclosed
Pipeline stages designed for transactional recruitment, not 12-week retained search processes
Client portals that look like internal HR tools, not the professional presentation executive search clients expect
No way to manage enterprise clients who also work with other agencies simultaneously
Frequently Asked Questions
Executive search software is a specialised applicant tracking system designed for the retained and contingency executive search model — managing long-cycle search assignments, confidential mandates, C-suite candidate databases, and high-touch client relationships. Unlike generic ATS platforms built for volume recruitment, executive search software accounts for longer timelines, confidential candidates, and detailed candidate assessment reports.
Yes. Tobix was built by executive search professionals. The pipeline stages, AI candidate scoring, and client shortlist portal are all designed with executive search workflows in mind — including long-cycle mandates, confidential role handling, and C-suite level candidate assessment. Many of the platform's specific features exist precisely because of experiences from placing senior executives.
For executive search, AI scoring goes beyond simple keyword matching. Tobix's AI analyses the depth and relevance of a candidate's leadership experience, sector background, and functional expertise against a detailed executive brief. The result is a ranked shortlist with plain-English explanations of each candidate's fit — designed to inform your assessment, not replace it.
Yes. Tobix supports the management of confidential roles where the client company, position title, or both need to remain undisclosed in early search stages. Candidate-facing communications and job post links can be configured appropriately for each mandate's confidentiality requirements.
Executive search software that gets it.
Built by the people who've done the job. Start your free trial and see why executive search firms are choosing Tobix over tools that were never built for their model.